GED - SyselCloud

WHAT IS THE GED ?

Electronic document management is a solution to the problem of optimising the management of information and documents in a company. The objective of the GED is to improve document flows through dematerialisation software adapted to your activity. It uses tools and functionalities to manage all the stages of the life cycle of a digital document ; from creation to electronic archiving, including storage, indexing, data security management, searching, electronic consultation of the document and information exchange.

WHAT ARE THE OF HAVING A GED ?

REDUCE DOCUMENT COSTS

GED helps to reduce internal logistical costs arising from printing, storage of paper archives and postage. The reduction in document processing time increases the productivity of your employees.

SECURE YOUR INFORMATION

It's time to say goodbye to lost or damaged documents. With simultaneous recording, you can be sure that a document remains online and accessible at all times. When the document's life cycle is reached, it can be archived and protected from changes while maintaining quick and easy access.

DEVELOP INTERNAL COMMUNICATION

Your customers can access the documents concerning them thanks to the GED. They can be viewed at any time and from anywhere. Online form filling and document uploading are other interesting functions of an GED.

IMPROVE CUSTOMER SERVICE

An GED solution provides personalised access to information for all your employees. You can manage access and modification rights so that everyone can open the right documents, at any time, from anywhere. Everyone works on the same documents and can access them at any time, which facilitates communication.

THE BENEFITS BY DEPARTMENT

ACCOUNTING

By using GED, the accounting team eliminates paper and consolidates important information by integrating it into their ERP system.

GED allows for quick recording of invoices by simplifying the validation stage and bypassing manual entry. Optimised management means better customer relationship management, early payments and restoration of payment deadlines.

MARKETING

Marketing operations involve many different channels. By dematerialising these processes, it is possible to bring all information together in the same digital platform, accessible by all employees.

Teams can combine paper, office documents, sound, images, video, maps, etc. in a single file. By structuring the flow of information, the company is able to respond more quickly to customer requirements.

TEAMS

The human resources department processes a large quantity of documents such as employment contracts, administrative declarations, pay slips, work stoppages, etc. GED provides reliability, flexibility, ease of use and security for employees.

The centralisation of documents on a single platform increases the efficiency of the department in terms of the recruitment/departure process, leave requests, schedule sheets and certificates.

COMPANY

First and foremost, GED allows you to improve and optimise internal communication within your company. Paper is not scalable ; information must be constantly updated, and there is also a risk of loss.

The different functionalities of the GED encourage collaborative work and internal communication : the workflow for validating changes and validating documents, the management of access rights, co-editing by several people on the same document, the possibility of commenting.

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